See the Numbers That Matter to a Contractor
Good construction reporting connects the project level with the company financial statements.
Project Profitability
Track real-time margins per job, analyze cost codes, and protect your bottom line from unexpected budget creep.
Budget vs. Actual
Compare live field production costs directly against your estimates to adjust operations instantly before overruns occur.
WIP (Work in Progress)
Automate under and over billing calculations to recognize earned revenue accurately month after month.
Cash Flow
Keep your projects in the green. Forecast cash inflows and outflows to secure healthy corporate working capital.
AR & Retention
Monitor outstanding invoices and release retention sums systematically to boost liquidity and prevent aged debt.
Company Financials
Consolidate your field operations with corporate balance sheets and P&Ls for full financial visibility across your enterprise.
Accounting Systems That Work Together
Connect your field operations, payments, and payroll directly to your financial core. Maximize efficiency, reduce duplicate entries, and keep books audit-ready.
PROMINENT FINANCIAL CORE
QuickBooks Online Integration
QuickBooks Online stands at the absolute center of our financial ecosystem. We ensure every job cost, invoice, and bill flows cleanly into QBO without manual intervention.
- Reduce duplicate entry automatically.
- Improve job coding & cost classification.
- Reliable, one-click bank reconciliation.
The Complete Connected Ecosystem
Project-Management
Payroll Systems
AP & Bill-Payment
Corporate Cards
Banking Feeds
Time Tracking
Expense-Management
Custom APIs
UNMATCHED CREDIBILITY
Why Contractors Work With Atlasfin Accountants
Construction Accounting Experience
Navigate complex project financials with absolute confidence. We understand job costing, WIP reports, and contractor-specific tax strategies inside out.
Professional Accounting Expertise
Our certified professionals bring high-tier financial leadership to your firm, handling compliance, specialized audits, and precise cash flow management.
QuickBooks Enterprise Expertise
Unlock the full power of QuickBooks. We structure your files perfectly to track profitability per project, streamline payroll, and clear out legacy errors.
Management-Focused Reporting
Move far beyond standard tax compliance. We deliver interactive custom dashboards and critical metrics that help you protect project margins, analyze labor costs, and build robust bonding capacity.
Scalable Support
From specialized subcontractors to high-revenue general contractors, our solutions flex dynamically. As your back-office workload and billing complexities scale, our team naturally expands to match.
OUR WORKFLOW
How We Get Started
Transitioning your construction accounting or restructuring your project financials is seamless with Atlasfin. We follow a systematic four-step phase to audit, optimize, and manage your numbers.
01
Initial Consultation
We review your current software pipeline, active job costing workflows, and unique subcontractor billing hurdles to tailor our approach.
02
Accounting Diagnostic
Our experts deep-dive into your historical books, WIP schedule discrepancies, and liability accounts to run a comprehensive cleanup audit.
03
Accounting Plan
Receive a customized modern roadmap establishing clean job-cost codes, integrated software solutions, and streamlined tax strategies.
04
Ongoing Accounting
Transition into full autopilot with precise monthly reports, automated lien waiver tracking, real-time WIP updates, and CPA-ready filing.
Frequently Asked Questions
Discover how specialized construction accounting, tailored QuickBooks setups, and smart financial tracking keep your builds profitable and your books trial-ready.
What is construction accounting?
Construction accounting is a highly specialized branch of bookkeeping tailored to project-based production. It centers entirely around tracking specific project components like labor, materials, and equipment directly to individual jobs, rather than treating them as standard overhead.
How is construction bookkeeping different?
Unlike standard bookkeeping which tracks predictable recurring expenses, construction bookkeeping handles highly variable costs, complex progress billings, subcontractor compliance, multi-state or prevailing-wage payrolls, and complicated retention terms.
Can you track profitability by project?
Absolutely. By configuring a robust job-costing structure, we track direct labor, burdens, raw materials, equipment fees, and subcontractor allocations back to specific jobs. This allows us to generate granular profitability reports for each project.
Can QBO be used?
Yes, QuickBooks Online (QBO) is highly capable when customized correctly. We optimize QBO using projects, class codes, custom fields, and specialized third-party app integrations to achieve powerful construction accounting functionality.
Can you create WIP reports?
Yes, we produce Work-In-Progress (WIP) reports which compute earned revenue versus actual billings. This helps track overbillings and underbillings on active projects, giving bonding companies and CPA partners the true financial health of your jobs.
What is overbilling/underbilling?
Overbilling means you’ve invoiced the client ahead of the physical work completed, resulting in a balance sheet liability. Underbilling means you’ve done the work but haven’t billed it yet, acting as an unbilled asset that can severely strain your cash flow.
Can you help clean up QBO?
Yes, QBO cleanup is one of our primary services. We dig into unapplied payments, misallocated project expenditures, historical balance sheet errors, and correct poor chart-of-accounts setups to build a clean financial baseline.
Can you track retention?
Yes, we properly map both accounts receivable retention (withheld by clients) and accounts payable retention (withheld from subs) so you never miss a final payment and your balance sheet is consistently accurate.
Can you help with job costing?
Yes. We design and manage job-costing workflows that code and assign labor hours, equipment costs, material invoices, and subcontractor draws directly to their respective phase or task code.
Can you allocate payroll?
Yes, we handle labor burden allocation. We ensure that raw wages, payroll taxes, workers’ compensation rates, and employee benefits are properly calculated and split across the projects where work was physically performed.
Can you integrate QBO with software?
Yes. We integrate QBO with leading industry platforms such as Procore, Buildertrend, CoConstruct, QuickBooks Time, and specialized estimating systems, helping eliminate manual data entry and errors.
Do you provide controller services?
Yes, we offer fractional controller services. In addition to clean books, we provide strategic financial reporting, WIP analysis, cash flow forecasting, and support for bonding capacity expansion.
Get Better Visibility Into Your Projects, Profitability and Cash Flow
Whether your books need cleanup, your job costing needs improvement, or you need ongoing construction accounting and financial reporting, Atlasfin Accountants can help build a more reliable accounting process around your projects.
Construction Accounting & Bookkeeping Built Around Your Projects
Get accurate books, reliable job costing, better WIP reporting, and clearer visibility into project profitability and cash flow. Atlasfin Accountants helps contractors and construction companies build accounting systems that work from the individual project level through company-wide financial reporting.
QuickBooks Online | Job Costing | WIP Reporting | Construction Bookkeeping | Cash-Flow Planning
FINANCIAL STRUCTURE TAILORED FOR YOUR TRADE
Construction Businesses We Support
Construction accounting requirements vary considerably by trade, project structure, billing method, payroll setup, subcontractor usage, retention requirements, and the systems used to manage projects. We tailor the accounting structure around how your company actually operates.
HVAC, Electrical & Plumbing
Specialized solutions for dispatch tracking, multi-rate payroll, service contract revenue recognition, and parts inventory control.
Drywall, Painting & Flooring
Accurate unit-based costing, material waste tracking, and daily labor productivity monitoring to protect thin margins.
Commercial Renovation
Robust AIA G702/703 billing structures, comprehensive Work-in-Progress (WIP) reporting, and change order management.
Roofing & Restoration
Streamlined insurance claim flow matching, storm restoration job tracking, and swift short-cycle material financing setups.
Medical & Gov Subcontractors
Strict compliance guidelines, certified payroll reporting, overhead allocation strategies, and audit-ready accounting configurations.
General Contractors & Remodelers
Lien waiver management, sub-contractor retention structures, draw funding organization, and multi-tier costing control.
Fire Protection & Low-Voltage
Support for recurring inspection contract invoicing, complex asset inventory, and technician mobile cost integration.
Landscaping & Site-work
Heavy equipment depreciation schedules, fuel tax credits management, and proactive off-season cash reserve modeling.
Construction Accounting Requires More Than Keeping the Books
Standard business accounting focuses heavily on your company-wide Profit & Loss (P&L) statement. While essential, a healthy P&L can hide catastrophic failures at the job level. True construction accounting requires tracking project-level profitability—knowing exactly how labor, materials, and equipment are allocated in real time. Without this precision, a single mismanaged project can quietly erode the margins of your most successful builds, leaving you with unexpected losses at the end of the year.
Our goal is to turn your accounting system into a reliable source of project and company-level financial information.
Common Industry Blindspots
- Expenses not assigned
- Labor not allocated
- Poor visibility
- Budgets not connected
- Retention not tracked
- Change orders missing
- Over/underbilling
- Inaccurate WIP
- Software misalignment
- Cash shortages
- Unreconciled accounts
- Incomplete info
Construction Accounting & Job Costing
Know where your projects stand before they reach the finish line.
Project-Level Job Costing
Track real-time productivity and granular costs directly allocated to specific construction phases and job codes.
Labor Cost Allocation & Burden
Incorporate certified payroll, union burdens, taxes, and fringe benefits to calculate the true cost of project labor.
Committed Cost & Subcontractor Tracking
Keep pulse on POs, subcontract values, and pending commitments to protect project margins before funds are spent.
Budget vs. Actual Reporting
Compare estimated estimates to actual expenditures dynamically, highlighting potential overruns instantly.
WIP Schedules
Accurate Work-In-Progress schedules to ensure your balance sheet properly reflects earned revenues for bonding.
Percentage-of-Completion Calculations
Employ industry-standard calculations to recognize construction income based on the progress of physical milestones.
Overbilling & Underbilling Reporting
Discover potential cash drains quickly by analyzing unearned billings versus costs exceeding estimates on active contracts.
Retention Tracking
Manage retainage payables and receivables transparently so you never miss a final collection date.
Progress Billing Support
Generate and detail AIA G702/G703 invoices, unit price contracts, and schedule of values documentation quickly.
Change Order Tracking
Control pending, approved, and rejected change orders directly in your ledger to prevent unapproved scope creep.
Project Closeout & Profitability Reports
Evaluate actual job profitability post-project to calibrate subsequent bids and increase overall win-rates.
13-Week Cash-Flow Forecasting
Mitigate liquidity risks with near-term cash modeling, customized specifically around major material and subcontractor pay runs.
Accounting & Construction System Integration Review
Ensure seamless communication between your on-site project management software (like Procore) and back-office accounting ledgers (such as Sage or QuickBooks Online).
Cleanup & Construction Accounting Setup
If your existing books are behind, unreconciled or not structured for project accounting, the first step may be a cleanup and accounting-system review.
Comprehensive Cleanup Scope
- Historical cleanup
- Bank & Credit Card reconciliation
- QBO chart-of-accounts restructuring
- Opening-balance corrections
- AR/AP cleanup
- Payroll reconciliation
- Fixed-asset reconciliation
- Loan/liability reconciliation
- QBO conversion
- Customer/project setup
- Cost-code design
Cleanup Projects Start With a Diagnostic
Before we touch a single transaction, we perform a deep-dive diagnostic of your current QuickBooks Online file. This uncovers hidden errors, misclassified costs, and structural issues, providing you with a clear, fixed-price roadmap for the full cleanup.
PRECISE & TIMELY BOOKKEEPING
Monthly Bookkeeping That Keeps Your Projects & Financials Current
In construction, delayed books mean delayed decisions. We deliver fast, precise month-end closing, clean records, and absolute compliance, keeping your balance sheet healthy and your projects accurately funded.
Combine with Project Accounting
For complete control, integrate standard general bookkeeping with active job costing. This brings operational clarity directly onto your corporate balance sheet, allowing precise tax prep and bulletproof cash forecasting.
Daily & Month-End Controls
- Bank & Credit Card Reconciliations
- Continuous Transaction Review
- Proactive AP & AR Monitoring
- Payroll Journal Entries
- Month-End Adjusting Entries
- Balance Sheet Reconciliation
Reporting & Insights
- Monthly Profit & Loss Statement
- Accurate Balance Sheet Prep
- Statement of Cash Flows
- Executive Management Reports
- Tax-Ready Books & Handoffs
- Financial Review Meeting
Controller-Level Financial Support
For contractors that need more than monthly bookkeeping.
Standard bookkeeping captures past transactions. Our controller-level oversight shifts your vision forward, empowering structural growth through real-time operational analysis tailored explicitly for the construction sector.
Active Project Stewardship
We maintain continuous strategic focus on stabilizing project margins, tracking backlog health, and optimizing your working capital to maximize your bonding capacity and operational security.
Our Controller Framework Includes:
- Budgeting and forecasting
- Weekly cash-flow review
- KPI dashboards
- Vendor-payment planning
- Gross-margin analysis
- Monthly management meetings
- Banking & financing packages
- Insurance schedules
- Prepaid-expense schedules
- Internal controls
- SOP development